Alternative provision
Software built for alternative provision
Referrals from schools and local authorities, pupils across several centres, entitled hours to evidence and a heavy pastoral load. PupilDB was built for exactly this.
Sound familiar?
The problems we hear most
-
Commissioners want the numbers
Schools and local authorities ask what they are paying for: hours attended against hours funded, and why pupils were absent.
-
Every pupil is complicated
Medical needs, LAC status, SEN or ALN, agency involvement and transport all need to be known by the right people.
-
Staff and centres are spread out
Tutors work across centres and the timetable changes weekly. Spreadsheets fall behind within days.
How PupilDB helps
Built for the way you work
-
Placements, reviews and outcomes
Who commissioned each placement and why, targets reviewed every six weeks, and where each pupil goes next, and whether it lasts.
-
Daily reports to schools
Staff note how each pupil’s day went. A lead checks the reports and sends them to each commissioning school in one go.
-
Attendance against entitled hours
Report hours attended against each pupil’s funded hours for any date range, with absence notes, ready for commissioners.
-
Referral and placement on every record
Local authority, referring school or agency, funding category and entitled hours, alongside the welfare detail.
-
One timetable for every centre
Tutors and pupils across all your centres in one colour-coded weekly grid.
-
Registers that chase themselves
Registers built from the timetable, with automatic reminders for any left unfinished.
-
Safer recruitment evidence
DBS dates, references and certificates tracked for every tutor.
-
Use of force, recorded properly
Behaviour, rewards and accidents in one log, plus structured use-of-force records with a printable copy for parents.
-
Concerns straight to your DSL
Any member of staff raises a concern in moments. Only your DSL and deputies see it, with a full chronology.
Commissioner summary
One page for your termly meeting with each school
Each school’s or local authority’s pupils with their attendance this term, hours a week, targets on track and next review, ready to print.
- Attendance and hours for every placement
- Targets and next review dates
- Print or save as PDF
Questions
Common questions
Can we record why a pupil was referred?
Yes. Record the referring school or agency and the reason, such as exclusion, medical, fresh start or out of county, and report on it across your whole roll.
Does PupilDB work across several centres?
Yes. Pupils, staff and lessons are linked to centres, the timetable is colour-coded by centre, and registers are taken for the centre and date you choose.
Can we show how many pupils go back to mainstream?
Yes. Record where each pupil goes when their placement ends. The outcomes report shows, for each academic year, the percentage back in mainstream, where everyone else went and how many were still there at a follow-up about six months later.
Can PupilDB work out what to invoice each school?
Yes. It works out each month’s figures for every commissioner from each placement’s rate and the sessions attended, and exports them to CSV for your accounts software. It doesn’t create or send the invoices.
See PupilDB with your own eyes
Book a friendly, no-pressure demo. We’ll show you registers, timetables and pupil records, and answer your questions in plain English.