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Set up your way

Set PupilDB up your way, no IT department needed

Every setting records things a little differently. Change your own dropdown lists and user access yourself, without waiting for anyone.

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What you can do

Set up your way in PupilDB

  • Your own lists

    Absence reasons, local authorities, referral agencies, funding categories, allergies, centres and more.

  • Sensible defaults

    Set a default value for each list so the common choice is already selected.

  • Two clear roles

    Administrators run everything. Teachers see the timetable and take registers.

  • Secure sign-in

    Every user has their own sign-in, with password reset built in.

  • “View as” for support

    Administrators can see PupilDB as another user sees it, to help them quickly.

  • See what’s new

    Release notes and what’s coming next, right inside PupilDB.

Dropdown lists

Change a list in seconds

Add a new local authority, rename an absence reason or set a new default. It’s done on the spot, for everyone.

  • Add, edit and order values
  • Choose the default for each list
  • Changes apply straight away
Illustration with example data

Who uses this

Especially useful for

Questions

Set up your way: common questions

Can we use “student” instead of “pupil”?

Not yet. Choosing your own terms, such as student or learner, and SEN, SEND or ALN, is on our roadmap.

Do we need an IT person to set PupilDB up?

No. PupilDB runs in your web browser, and administrators manage lists and users themselves. We’ll help you get started and talk you through bringing your existing records across.

More features

Works hand in hand with

  • Pupil records

    Contacts, placement details, medical needs, allergies, Looked After Child status and SEN/ALN, with a one-click quick view.

  • Timetabling

    A clear weekly grid of teachers and time slots across all your centres, with protection against double-booking.

  • Registers & attendance

    Registers built from your timetable. Mark a whole day at once, and let PupilDB chase any unfinished registers for you.

See PupilDB with your own eyes

Book a friendly, no-pressure demo. We’ll show you registers, timetables and pupil records, and answer your questions in plain English.

Book a demo