Pricing
From £150 a month. Never per pupil.
A flat monthly fee in a few broad size bands. Every feature included, archived pupils free, and your bill never changes because of a busy term.
Price bands
Every band includes:
- Every feature, in every band
- Never charged per pupil
- Unlimited archived pupil records
- Continuous improvement, led by your feedback, at no extra cost
- UK-based support
- Hosted on Amazon Web Services (AWS) in the EU (Ireland)
What decides your band?
Just the number of active pupils on roll. Nothing else changes the price.
- Archived pupils are free to keep, so you never delete history to save money
- Bands are reviewed once a year at renewal, with notice, never month by month
- Every band has every feature. Only the size of your setting differs
- Prices are shown without VAT, which is added at the standard UK rate
Feedback-led
Always improving, shaped by you
PupilDB keeps getting better because of the people who use it. Your feedback drives what changes, and continuous improvement across the platform is included in your monthly fee. No upgrade charges, no paid add-ons.
- Step 1
You tell us
What’s slowing you down, what’s missing, what would make your day easier. Every suggestion is read by the people who build PupilDB.
- Step 2
We prioritise together
The improvements settings ask for most go to the top of the roadmap, and you can see where each one stands.
- Step 3
Everyone benefits
Improvements are rolled out to every customer, across the whole platform, as part of your monthly fee.
Continuous improvement is included in every monthly plan.
Questions
Pricing questions
Do you charge per pupil?
No. PupilDB is a flat monthly fee, starting at £150 a month plus VAT. The fee is set by broad size bands, so small changes in your numbers never change your bill, and archived pupils are free to keep.
Where is our data stored?
PupilDB is hosted on Amazon Web Services (AWS) in the EU, in Ireland. The UK recognises the EU as providing adequate data protection, so no extra transfer paperwork is needed under UK GDPR.
Can you move our existing records across?
Most settings come to us from spreadsheets or another system. Tell us what you use today in your demo and we’ll talk you through how your pupil, staff and timetable records can be brought across.
Do new features and improvements cost extra?
No. PupilDB is feedback-led: what customers tell us drives the changes we make, and continuous improvement across the whole platform is included in your monthly fee. There are no upgrade charges or paid add-on modules.
Is PupilDB available in Welsh or other languages?
Yes, on request. PupilDB runs in UK English as standard, and we can set up the screens your staff use in Welsh or another language as part of getting you started. Tell us which languages you need when you book a demo and we’ll agree the details with you. Pupil names are stored correctly in any alphabet, accents included.
What happens if we grow into a bigger band?
We review your band once a year, at renewal, not month by month. If your pupil numbers have grown past your band, we’ll let you know in advance. Your bill never jumps because of a busy term.
Are all features included in every band?
Yes. Every band gets every feature, plus updates and new features as they’re released. The only difference between bands is the size of your setting.
Why do prices show “+ VAT”?
Our prices are shown without VAT, which is added at the standard UK rate. Most schools and education providers budget ex-VAT, and many can reclaim it.
Not sure which band you’re in?
Book a short demo and we’ll talk through your setting, your numbers and what you need. No pressure, and no obligation.