Features
Everything you need to run the day
Pupil records, timetables, registers, reports and staff checks, joined up so you enter things once and find them in a click.
What PupilDB does today
Six parts, one system
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Pupil records
Contacts, placement details, medical needs, allergies, Looked After Child status and SEN/ALN, with a one-click quick view.
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Timetabling
A clear weekly grid of teachers and time slots across all your centres, with protection against double-booking.
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Registers & attendance
Registers built from your timetable. Mark a whole day at once, and let PupilDB chase any unfinished registers for you.
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Placements & outcomes
Record who commissioned each placement and why, review targets every six weeks, and see where pupils go next and whether it lasts.
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Daily log
Staff note how each pupil’s day went. A lead checks the reports and sends them to each commissioning school in one go.
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Behaviour & incidents
Record behaviour, rewards, accidents and any use of force, see trends week by week, and print a parent copy of use-of-force records.
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Safeguarding
Any member of staff raises a concern in moments. Your DSL and deputies manage it, with a chronology and a log of who has looked.
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Dashboard
Today’s attendance, registers still to mark, DBS checks, behaviour and open concerns, at a glance when you sign in.
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Reports
Attendance against entitled hours and by month, behaviour and use of force, anonymised safeguarding figures for governors, and more.
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Staff compliance
Keep DBS dates, references, teacher registration, and safeguarding and first-aid certificates in date.
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Set up your way
Your own lists, your logo and colours, roles that decide who sees what, and only the modules you use. No IT department needed.
How it fits together
Built around a real school day
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8:45
Registers are ready
Each centre’s register is already built from the timetable. Mark the morning in a couple of taps.
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10:15
A pupil feels unwell
Open their quick view: allergies in red, medical notes, GP and parent contacts, all in one place.
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12:30
A tutor calls in sick
Swap the teacher across their lessons on the timetable, or mark them unavailable.
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15:30
Taxis home
Each pupil’s transport company and number is on their record, so nobody is left waiting.
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17:00
Nothing slips through
Any register left unfinished is chased by email automatically.
Looking for something that isn’t here?
See what we’re building next, and tell us what your setting needs. Your requests help decide what comes first.
See PupilDB with your own eyes
Book a friendly, no-pressure demo. We’ll show you registers, timetables and pupil records, and answer your questions in plain English.