Pupil records
Pupil records that keep every child safe and known
Everything you need to know about each pupil, from parent contacts to allergies and transport, in one secure place that the right staff can open in a click.
What you can do
Pupil records in PupilDB
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Welfare at a glance
Medical notes, allergies (shown in red), GP details and Looked After Child status on every record.
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Placement details
Local authority, referring agency, centre, programme, funding category and entitled hours.
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Parents and carers
Contact details and relationship for each parent or carer, ready when you need to call.
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Transport
Each pupil’s taxi company and phone number, so nobody is left waiting at the end of the day.
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SEN / ALN
Record SEN or ALN status and the ALNCo, and report on it when you need to.
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Archive, don’t delete
Archive pupils who leave, one at a time or in bulk, and restore them if they return.
Quick view
The whole picture in one click
Open any pupil from the list or the timetable to see what matters right now, without digging through tabs.
- Allergies highlighted in red
- Medical notes, GP, parent and taxi details together
- Attendance percentage and personal timetable
Medical & welfare
Health needs recorded properly
Each pupil’s record keeps their GP, medical notes and allergies together, alongside Looked After Child status, SEN/ALN and the agencies involved.
- GP details on every record
- Allergies chosen from your own list
- Medical notes staff can rely on
Who uses this
Especially useful for
Questions
Pupil records: common questions
Can we search and filter our pupil list?
Yes. Search by keyword and filter by year group, local authority and programme. Columns can be sorted, and archived pupils are kept out of the way until you need them.
Do archived pupils count towards our price?
No. Your price band is based on active pupils on roll. Archived pupils are free to keep, so you never have to delete history to save money.
Who can see medical and welfare details?
Administrators manage pupil records. Teachers can open a pupil’s quick view from the timetable, so staff working with a child can see the information that keeps them safe.
More features
Works hand in hand with
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Timetabling
A clear weekly grid of teachers and time slots across all your centres, with protection against double-booking.
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Registers & attendance
Registers built from your timetable. Mark a whole day at once, and let PupilDB chase any unfinished registers for you.
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Placements & outcomes
Record who commissioned each placement and why, review targets every six weeks, and see where pupils go next and whether it lasts.
See PupilDB with your own eyes
Book a friendly, no-pressure demo. We’ll show you registers, timetables and pupil records, and answer your questions in plain English.